Effective as of 20 Nov 2021
Policy Regarding Children
Collection and Use of Data
Personal Information and Business Information
The Personal Information you provide will vary based upon the context, and we will not collect your Personal Information unless you make it available. You are not required to provide Personal Information at any time while visiting the Websites; however, you may be required to provide Personal Information to use certain Services. You may provide us with Personal Information by participating in online or emailed surveys, subscribing to newsletters and other recurring offerings through the Websites, and in connection with other products, services, features, or requests made available through the Websites.
4 Cerebrum Careers collects the Business Information (as defined below) and Personal Information necessary to enable us to respond to your requests for our Services and to send you information regarding our Services from time to time. Since most of the users of our Websites and Services are doing so in their capacity as potential employees, employees, employers or companies, most Business and Personal Information we collect will be in that capacity. For these purposes, we have defined “Business Information” as any information that identifies or may identify a job seeker (potential employee), company or an individual contact at a company or that allows others to contact a company or an individual contact at a company. When you visit our Websites, you may be asked to submit information such as e-mail address, company name, address, phone number, your product version and/or areas of interest. We may also ask you where you heard about our company or products, or for other information that will help us understand more about your needs or help us process your requests for information. In addition, we collect credit card and related payment information when you order products, services or support plans online. Our information collection and use practices are described in more detail below.
We offer certain limited online support services. If you access our online support, you may be asked for information such as customer ID, product name, product version and other information to help us determine what the technical issues are and how best to help you resolve them. In addition, certain products allow you to submit support-related questions directly from the product. If you access online support services from a product, information about your network, operating system, printer, data and program path, product type, version, customer ID, the product’s technical support information sheet, product serial number and other similar information will be automatically pre-populated for submission to our customer support representatives to assist them in answering your questions.
Product-Related Information Collection
Currently, 4 Cerebrum Careers collect certain additional information in connection with your use of our Services, web-based products and/or desktop products with online features. For instance:
- Product Updates: Some products provide you with the ability to download and register product and/or tax updates as they become available. During the download and registration process, we collect “Business Information”, including customer ID number and product version, type and serial number. This is collected so that we can authorize your access, provide you with the appropriate update, and to update our records as to the product and products updates you have downloaded or installed, so that we may provide the appropriate support.
- Account Set-Up and Access: Upon subscribing to our services, 4 Cerebrum Careers collects Business Information, which may include information such as product serial number, customer ID and your customer profile information. This allows us to identify you to authorize your access and use of the services, and to provide you with your relevant account information. Certain products allow you to access your account to obtain information such as your support plan status, service subscriptions, registrations and order history.
- Online Product /Account Application: Certain Services are subject to an application and enrollment process, which may be completed on paper or online. Information requested may include federal ID numbers, bank account, payroll, credit card and contact information. This information is used to process your enrollment request and, if approved, to set up and administer your account.
- Web-based Services: Some of our web-based Services collect certain additional information, including IP address, browser, connection speed, domain, referring URL and other environment-related information. This enables us to provide a secure environment for the use of the services, to pre-populate forms and calculate aggregate statistical information about the customers using these services. We use this information to better protect you and to provide a better user experience.
4 Cerebrum Careers may use your Business Information to inform you of special discounts or offers from other companies we have carefully selected and whose products and services may be of interest to you.
To access information (blogs, demos of our products, marketing materials, etc.) on the Websites, a user may be required to register with 4 Cerebrum Careers. During registration a user is required to give certain information (such as name, email address, job title). This information is used to contact you about the products/services on our Websites in which you have expressed interest.
We request information from you on our order form. To buy from us, you must provide contact information (such as name and shipping address) and financial information (including, but not limited to credit card number, expiration date, etc.). This information is used for billing purposes and to fill your orders. If we have trouble processing an order, we’ll use this information to contact you.
Surveys and Contests
From time-to-time, our Websites may request information via surveys or contests. Participation in these surveys or contests is completely voluntary and you may choose whether or not to participate and therefore disclose this information. Information requested may include contact information (such as name and shipping address), and demographic information (such as zip code). Contact information will be used to notify winners and award prizes, if applicable. Survey information will be used for purposes of monitoring or improving the use and satisfaction of the Website or for delivery of services.
Your membership on any of our Websites may place “cookies” on the browser of your computer. Cookies are small pieces of information that are stored by your browser on your computer’s hard drive. Cookies may enhance the convenience and use of the Websites. For example, the information provided through cookies may be used to recognize you as a previous user of a Website (so you do not have to enter your personal information every time), offer personalized information for your use, and otherwise facilitate your experience using a Website. You may choose to decline cookies if your browser permits, but doing so may affect your ability to access or use certain features of a Website.
Most web browsers automatically accept cookies, but you can disable this function so that your browser will not accept cookies. Please be aware that disabling this function may impact your use and enjoyment of this Website.
We may also allow certain third-party analytics service providers to include cookies and web beacons within the pages of the Websites on our behalf and to retain and use the information received from such cookies and web beacons themselves. Third-party service providers that collect this data on our behalf or on behalf of client may offer information about their data collection practices.
Do Not Track
Currently, various browsers — including Microsoft Edge, Google Chrome, Internet Explorer, Mozilla Firefox, and Apple Safari — offer a “do not track” or “DNT” option that relies on a technology known as a DNT header, which sends a signal to Web sites’ visited by the user about the user’s browser DNT preference setting. We do not currently commit to responding to browsers’ DNT signals with respect to the Company’s Websites, in part, because no common industry standard for DNT has been adopted by industry groups, technology companies or regulators, including no consistent standard of interpreting user intent. We take privacy and meaningful choice seriously and will make efforts to continue to monitor developments around DNT browser technology and the implementation of a standard but make no guarantee regarding our ability to comply with any DNT instructions you may provide.
Protecting Data During Collection
We take precautions to protect your information. When you submit sensitive information via the Websites, we make commercially reasonable efforts to protect your information both online and offline. We use appropriate security measures to protect the security of your data both online and offline. These measures vary based on the sensitivity of the information that we collect, process, store, and the current state of technology. Please note, however, that no website or data transmission over the Internet is completely secure, so while we strive to protect your data, we cannot and do not guarantee that unauthorized access, hacking, data loss or a data breach will never occur. While we strive to protect your Personal Information, you acknowledge that (i) there are security and privacy limitations of the Internet which are beyond our control; (ii) the security, integrity, and privacy of any and all information and data exchanged between you and the Websites and Services cannot be guaranteed; and (iii) any such information and data may be viewed or tampered with in transit by a third party, despite our best efforts.
How We Use the Data We Collect
Each email we send will contain instructions on how to unsubscribe should you decide not to receive future promotional e-mails. If you choose to opt-out of receiving promotional e-mail communications from any 4 Cerebrum Careers business unit, we may still periodically communicate with you via mail and telephone. Please allow up to 10 business days to be removed from our promotional e-mail list.
We send notification emails about the Websites and Services from time to time as necessary. Generally, you may not opt-out of these communications, which are not promotional in nature. If you do not wish to receive them, you have the option to deactivate your account.
We also send newsletters to our users with news of new service offerings and promotions. Should you change your mind about receiving these newsletters, you can unsubscribe by following the directions present in each email we send out.
Most of our communications are intended to:
- inform you of product upgrades and updates and subscription renewals;
- inform you of tax, regulatory and other compliance issues with your software product or service;
- notify you of products and services that we think may be of interest to you;
- offer you discounts or other promotions with respect to 4 Cerebrum Careers Services that we think may interest you; and
- Contact you for survey purposes to determine how we can better service you or provide better products to meet your needs.
Our Career Center solutions may send notifications to job-seekers about relevant job information. If you are a job-seeker, you may opt out of these communications at any time.
For our Career Center solutions, 4 Cerebrum Careers collects Personal Information and non-personal information to perform the service of matching job seekers up with potential employers; to create a job seeker profile for you based on information you have provided to us; to provide information about you to employers and recruiters at your request; to create an employer profile based on the information you have provided us; and to provide information about you and your recruitment advertisements to job seekers at your request. If an employer uses 4 Cerebrum Careers ‘s technology to post an advertisement to a third party job board, that employer’s contact information may be shared with the operator of that third party or to contact you regarding changes to your profile, service updates, products and services you may be interested in such as surveys, sweepstakes, and various other information. 4 Cerebrum Careers may act as an agent of the employer by collecting user Personal Information and non-personal information during the job application process.
Third-Party E-Mail Promotions
Services and Product Data
Business Information collected by 4 Cerebrum Careers as set forth in the Personal Information and Business Information section above does not include your company’s data entered in the course of operating our products (“Product Data”) or data provided by you while using our Services (“Services Data”). 4 Cerebrum Careers will not access your Product Data or Services Data except in the following limited circumstances:
- to provide you with technical support, solely at your request and with your permission;
- on a limited-access basis to install updates, produce regular backups or restore data from backups at your request;
- where the inherent purpose of the product or service requires 4 Cerebrum Careers to provide the Product Data or Services Data to a third party on your behalf (for example where 4 Cerebrum Careers makes tax filings on your behalf or initiates bank transfers on your behalf); and
- unless you opt-out, to utilize aggregate information derived from Product Data and Services Data to help us improve our Services and in developing additional offerings. Aggregate information is non-identifying information about you that is provided to third parties for analysis. For example, we might inform third parties regarding the number of users of this Website and the activities they conduct while on this Website to better understand user experience. Third-parties who receive aggregate information cannot identify or contact you based on the information they receive.
4 Cerebrum Careers will not provide your Product Data or Services Data to any third-party or permit any third-party to access your Product Data or Services Data, except with your permission or to comply with valid legal requirements including, but not limited to, any law, regulation, search warrant, subpoena or court order. In addition, if at any time you decide to discontinue your use of the applicable service, your Services Data will be destroyed and removed from all servers according to terms set forth in the Terms & Conditions, subject to applicable backup and disaster recovery practices and procedures.
How We Share Data
Unless you give us your permission, we don’t share data we collect from you with third parties, except as described below:
Third-party service providers, partners or consultants. We may share data collected from you on the 4 Cerebrum Careers Website with third-party service providers or consultants who need access to the data to perform their work on 4 Cerebrum Careers ‘s behalf, such as a website analytics company or our third-party advertising partners. These third-party service providers are limited to only accessing or using this data to provide services to us and must provide reasonable assurances that they will appropriately safeguard the data.
Compliance with Laws. We may disclose your data to a third party if (i) we believe that disclosure is reasonably necessary to comply with any applicable law, regulation, legal process or government request (including to meet national security or law enforcement requirements), (ii) to enforce our agreements and policies, (iii) to protect the security or integrity of the 4 Cerebrum Careers Websites or our Services, (iv) to protect ourselves, our other customers, or the public from harm or illegal activities, or (v) to respond to an emergency which we believe in good faith requires us to disclose data to assist in preventing a death or serious bodily injury. If 4 Cerebrum Careers is required by law to disclose any of your data that directly identifies you, then we will use reasonable efforts to provide you with notice of that disclosure requirement, unless we are prohibited from doing so by statute, subpoena or court or administrative order.
Affiliates. We may share data collected from you from the 4 Cerebrum Careers Website with our affiliates. We all will only use the data as described in this notice.
Business transfers. If we go through a corporate sale, merger, reorganization, dissolution or similar event, data we gather from you through our Websites may be part of the assets transferred or shared in connection with due diligence for any such transaction. Any acquirer or successor of 4 Cerebrum Careers may continue to use the data we collect from you through our Web sites as described in this notice.
Aggregated or de-identified data. We might also share data collected from you from the 4 Cerebrum Careers Website with a third party if that data has been de-identified or aggregated in a way that does not directly identify you.
Employers (Career Center). An Employer is a recruiter, company representative, agency or other individual who has contracted with 4 Cerebrum Careers and is interested in contacting potential candidates, or job-seekers, for job openings. Relevant job-seeker resumes are provided to Employers, who may use that resume information to contact the job-seeker. This information is only made available to employers with the consent of the job-seeker.
We do not share your data with third parties for their direct marketing purposes, unless you give us your consent to do so.
We may retain your information for a period of time consistent with the original purpose of collection. For instance, we may retain your information during the time in which you have an account to use our Websites or Services and for a reasonable period afterward. We also may retain your information during the period of time needed for us to pursue our legitimate business interests, conduct audits, comply with our legal obligations, resolve disputes and enforce our agreements. We will retain and use your Personal Information for the period necessary to comply with our legal obligations, resolve disputes, and enforce our agreements unless a longer retention period is required or permitted by law. We may use any aggregated data derived from or incorporating your Personal Information after you update or delete it, but not in a manner that would identify you personally. Once the retention period expires, Personal Information shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after the expiration of the retention period.
You may opt out of any future contacts from us at any time. Additionally, if the collection of your personal data was based on your consent, you have the right to revoke that consent at any time. Be aware that by revoking consent, you may lose access to services you previously opted to use.
You may request to review, correct, delete, or otherwise modify any of the personal information that you have previously provided to us through the Company’s Website(s) and Services. You can do the following at any time by contacting us via the email address or phone number provided on our website:
- See what data we have about you, if any
- Change/correct any data we have about you
- Have us delete any data we have about you
- Express any concern you have about our use of your data
Please note that we may ask you to verify your identity before responding to such requests. Requests to access, change, or delete your information will be addressed within a reasonable time frame.
In addition, you have the right to do the following: (i) you have the right to withdraw consent where you have previously given your consent to the processing of your information; (ii) you have the right to object to the processing of your information if the processing is carried out on a legal basis other than consent; (iii) you have the right to learn if information is being processed by us, obtain disclosure regarding certain aspects of the processing and obtain a copy of the information undergoing processing; (iv) you have the right to verify the accuracy of your information and ask for it to be updated or corrected; (v) you have the right, under certain circumstances, to restrict the processing of your information, in which case, we will not process your information for any purpose other than storing it; (vi) you have the right, under certain circumstances, to obtain the erasure of your Personal Information from us; and (vii) you have the right to receive your information in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that your information is processed by automated means and that the processing is based on your consent, on a contract which you are part of or on pre-contractual obligations thereof.
You may exercise certain rights regarding your information processed by us. In particular, you have the right to do the following: (i) you have the right to withdraw consent where you have previously given your consent to the processing of your information; (ii) you have the right to object to the processing of your information if the processing is carried out on a legal basis other than consent; (iii) you have the right to learn if information is being processed by us, obtain disclosure regarding certain aspects of the processing and obtain a copy of the information undergoing processing; (iv) you have the right to verify the accuracy of your information and ask for it to be updated or corrected; (v) you have the right, under certain circumstances, to restrict the processing of your information, in which case, we will not process your information for any purpose other than storing it; (vi) you have the right, under certain circumstances, to obtain the erasure of your Personal Information from us; and (vii) you have the right to receive your information in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that your information is processed by automated means and that the processing is based on your consent, on a contract which you are part of or on pre-contractual obligations thereof.
The Right to Object to Processing
Where Personal Information is processed for the public interest, in the exercise of an official authority vested in us or for the purposes of the legitimate interests pursued by us, you may object to such processing by providing a ground related to your particular situation to justify the objection. You must know that, however, should your Personal Information be processed for direct marketing purposes, you can object to that processing at any time without providing any justification. To learn, whether we are processing Personal Information for direct marketing purposes, you may refer to the relevant sections of this document.
We may display online advertisements and we may share aggregated and non-identifying information about our customers that we or our advertisers collect through your use of the Websites and Services. We do not share personally identifiable information about individual customers with advertisers. In some instances, we may use this aggregated and non-identifying information to deliver tailored advertisements to the intended audience.
We may also permit certain third-party companies to help us tailor advertising that we think may be of interest to users and to collect and use other data about user activities of the Websites and Services. These companies may deliver ads that might place cookies and otherwise track user behavior.
Cross Border Transfers of Data
4 Cerebrum Careers ‘s headquarters are in the United States and as such, data may be transferred to the United States from the European Economic Area (“EEA”), Switzerland, or another country that requires legal protections for international data transfer. Personal data will be transferred to the United States only: to fulfill contractual obligations to you; with your consent; or to fulfill a compelling legitimate interest of 4 Cerebrum Careers, in a manner that does not impeach on your rights and freedoms. We make every effort to ensure the security and protection of the data we transfer.
4 Cerebrum Careers is committed to protecting the privacy of personal data and adherence to Global Data Protection laws. 4 Cerebrum Careers design its Services with privacy in mind and taking into account internationally recognized security and privacy standards for the benefit of all of its customers in Europe and around the world. These same principles continue to apply to protection of international transfers of personal data.
If you have any questions, please do not hesitate to reach out to [email protected]
If you are a resident of the EEA, you have certain data protection rights and 4 Cerebrum Careers aims to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Information. If you wish to be informed what Personal Information we hold about you and if you want it to be removed from our systems, please contact us. In certain circumstances, you may have the following data protection rights:
- You may have the right to request access to your Personal Information that we store and have the ability to access your Personal Information.
- You may have the right to request that we correct any Personal Information you believe is inaccurate. You also have the right to request us to complete the Personal Information you believe is incomplete.
- You may have the right to request the erase your Personal Information under certain conditions of this Policy.
- You may have the right to object to our processing of your Personal Information.
- You may have the right to seek restrictions on the processing of your Personal Information. When you restrict the processing of your Personal Information, we may store it, but will not process it further.
- You may have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.
- You may also have the right to withdraw your consent at any time where 4 Cerebrum Careers relied on your consent to process your Personal Information.
- You have the right to complain to a Data Protection Authority about our collection and use of your Personal Information. For more information, please contact your local data protection authority in the EEA.
California Residents’ Privacy Rights
Pursuant to Section 1798.83 of the California Civil Code, residents of California have the right to request from a business, with whom the California resident has an established business relationship, certain information with respect to the types of personal information the business shares with third parties for direct marketing purposes by such third party and the identities of the third parties with whom the business has shared such information during the immediately preceding calendar year. To request a copy of such information, please contact us as described in the “Questions, Concerns or Complaints” section below, and we will respond within 30 days as required by law. You may obtain additional information about your rights under California law by reviewing the Children’s Online Privacy Protection Act or the California Online Privacy Protection Act.
Nevada Residents’ Privacy Rights
Please note that we do not sell personal information as defined by Nevada law (Nevada Revised Statutes, Chapter 603A, Section 1.6). If you need further information, you may also contact us using the information provided below.
How to Contact Us
4 Cerebrum Careers
2735 Hassert Blvd
Ste 135 #614
Naperville, IL 60564